How to Set Up a Tablet for Class/Gym Checkins

How to Set Up a Tablet for Class/Gym Checkins

This article will show you how to set up a tablet for general attendance and/or class checkins through the Tablet App available in your admin dashboard. 
  1. From your admin dashboard, go to Settings >> General Settings >> and scroll down to the Tablet App Settings section.



    These settings consist of:

    1. General Checkin: allows members to check into your gym for general attendance

    2. Schedule Integration: allows the tablet app to integrate with your Class Schedule, which will allow members to sign up and/or check into classes

    3. Quick Bypass Enabled: If enabled and criteria met for quick checkin bypass, users will be checked in right after scanning barcode without additional confirmation. Criteria for Quick Bypass:

      1. User must scan barcode, last name search will not engage quick bypass.
      2. User must have active membership compatible with checkins and not otherwise be restricted from checkin (ie class checkin waiver setting with missing waivers).
      3. If class checkin is enabled (schedule integration setting), the user is already registered for a class that is occurring within the next/previous 30 mins, and the registered class is eligible for checkin they will be checked into that class automatically as the quick bypass action.
      4. If the user is not checked into a class and the "General Checkin" setting is enabled, a general checkin will be attempted.
        1. If the user has multiple memberships eligible for general checkin or the only applicable membership requires a pass to be used they WILL NOT be quick bypassed (as the user will need to select a specific membership and/or enter their pin to use a pass)

    4. Quick Bypass Schedule Only: if enabled, quick bypass will only be applied for registered classes, otherwise the process will proceed to manual checkin (no general checkin with quick bypass).

      IMPORTANT NOTE: if general checkin is enabled and they are not registered for any classes, members may want to signup for a class. However,  if they do a barcode scan in this scenario they will be immediately general checkin. If they intend to register for a class, they will need to do a name search instead of barcode to avoid the bypass checkin.

    5. Contact Signup: will add a contact form to checkin page of the tablet app; this is a great way to capture contact information for visitors to your gym

    6. Enable Sounds: will play audible alerts for successful/failed checkins; please note that some browser types have restrictions in place for audible alerts, which you learn more about in the Audible Alerts support article. 

  2. Once you've configured your tablet app settings, make sure to Save your changes before proceeding.
     
  3. Next, click on the Tablet App icon located toward the top right corner of your admin dashboard.


    You'll then be provided with the options to Logout and Continue or Remain Logged In. If the device/tablet you're setting up for check-ins will be left unattended by staff, we strongly suggest logging out from this page to ensure no one is able to access your admin dashboard by mistake. The checkin feature of the tablet app will still be functional/accessible if you select to logout and continue, this simply logs you out of your admin dashboard. 

  4. Next, select the Checkin option from the Tablet Apps page and you're all set.



    Members can be searched for by typing their last name into the name/barcode search field. You also have the option to connect a compatible barcode reader to the tablet, which will allow members to scan their barcode ID from their member app when checking in. Please review the Barcode Scanner Test page for more info on compatible barcode readers. 


We hope this helps but please feel reach out to success@myfithive.com with any additional questions you may have.

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